An AI Policy Document (AI SOP)
A clear AI policy document sets one standard for how the marketing and training team uses AI.
The Challenge
The team needs clear, written rules for how it uses AI.
- People use AI in different ways without an agreed standard.
- Unwritten practices create compliance and consistency risk.
- The team needs one reference everyone can follow.
Why a written AI policy
A written policy, also called a standard operating procedure, gives a team one shared standard for using AI safely.
- It sets one clear standard everyone follows.
- It supports compliance in a regulated industry.
- It gives every team member a single reference.
What we built and how it works
We write an AI policy document tailored to the team, with a reusable template behind it.
- We define how the team uses AI across its work.
- We write down the standards, the guardrails, and who is responsible for what.
- We tailor the document to the team and its compliance needs.
- A reusable template lets the team update the policy over time.
AI and Human Roles
AI drafts, and our team decides and approves.
Results
The team works from one clear AI policy.
- The team has a written AI policy document.
- A reusable template supports future updates.
In Their Words
Before“We were using AI all over the place with no real rules, and that made us nervous given how regulated our work is.”
After“Having it written down took the worry away. Everyone knows the standard now, and we feel safe moving faster.”
— A compliance lead at the team
Start a Conversation
To set clear standards for AI across your team, connect with us. Our AI policy article and template are linked above.